The BIA Regional Offices have received direction to begin collecting Pay Cost Information from their Tribal Partners and will be reaching out to their Self Governance Tribes. Please submit the requested information to the appropriate BIA Regional Point of Contact and note the due date. This information will be used to support the FY 26 President's Budget Request. The salary cost information you provide should come from the FY 24 actual Pay Costs.
Please understand reporting Pay Cost information to your BIA Regional contact is very important as this information will impact the legibility for future pay increases.
INSTRUCTIONS:
Please be sure to review each sheet.
- All BIA and BIE tables are maintained separately, therefore data needs to be entered in separate tables.
- There are two Salaries worksheets and two Hours worksheets making a total of four to complete, apart from Alaska and Pacific who will be further broken out by agency due to size.
- SALARIES WORKSHEET
- Enter Tribal base salaries (no benefits) that are paid out of each budgeted program line.
- This exercise is for recurring annual salaries, any salaries incurred as a result of one-time funding should NOT be counted.
- Enter salaries in actual dollars ($25,000 -- NOT 25.000).
- PY Actual salaries (2024) should be used. (This is the same basis used for calculating Federal paycost.)
- If a Tribe utilizes the Consolidated Tribal Government Program (CTGP), please enter total TPA salaries on the CTGP line. This will avoid the need to reprogram paycost amounts after Enacted.
- Please be mindful of existing formulas when working in the provided worksheets, do not add or delete lines or formulas.
- Regions are responsible for collecting paycost data for all Self Governance (SG) Tribes.
- SG Tribes may choose to break out their salaries to the individual programs but in the total column these will be rolled into the single Self-Governance line.
- SG Tribes are not held to the TPA Base Check as compacts include other non-TPA funds.
- TPA Base Check at the bottom of salaries worksheet
- Salaries reported for TPA lines cannot be higher than the total PY base funding (2024) for that Tribe.
- This does NOT apply to SG Tribes as compacts include other non-TPA funds.
- Year of Data table at the bottom of salaries worksheet
- Indicate whether each Tribe’s information is current with an “X” in the appropriate box OR the year of salary data “YYYY” if last available.
- If a Tribe does not submit salary info, please use their last available information.
- There is a 4-year limit of no response, after which the Tribe will not be eligible for pay increases. To resume/continue pay increases the Tribe must submit updated salary info during the open data call timeframe established for the BY.
- Zero Salaries Explanation at the bottom of salaries worksheet
- If zero salaries reported for any Tribe, written confirmation from the Region for each of those instances is required.
- HOURS WORKSHEET
- This is a formula driven worksheet which will generate the FTE automatically based on the total hours entered.
- The total hours entered should be for the annual salaries reported in the Salaries worksheets.
- FTE Q&A worksheet included in each file to help answer commonly asked questions with examples.